Policies
Privacy Policy
Acad Wise is committed to protecting your privacy and ensuring that your personal data is handled in a transparent and secure manner. This Privacy Policy describes how we collect, use, store, disclose, and protect your personal data when you interact with our publishing platforms, journals, and associated services.
1. Scope
This Privacy Policy applies to all websites, journal submission systems, communication platforms, and publishing services operated by Acad Wise. It covers personal data collected from authors, reviewers, editors, readers, and visitors.
2. What Information We Collect
a. Personal Data
We may collect and process the following personal data:
- Full name
- Email address
- Institutional affiliation and job title
- ORCID iD and publication history
- Postal address and phone number (if provided)
- Manuscripts, cover letters, and related files
- Payment or invoicing information (if applicable)
b. Technical and Usage Data
- IP address, browser type, device type
- Login timestamps and interaction data with our platforms
- Pages visited and clickstream behavior
- Cookies and tracking data for performance and analytics
3. How We Use Your Information
Your personal data is used to:
- Manage the submission, review, and publication process
- Maintain editorial records and ensure publication integrity
- Provide technical support and respond to inquiries
- Improve our websites, content, and services
- Fulfill legal and contractual obligations
- Notify users about journal updates, calls for papers, or changes to policies (only with consent)
4. Legal Basis for Processing
We process your personal data on the following legal grounds:
- Performance of a contract: to manage submissions and publish research
- Legitimate interests: to operate, improve, and protect our services
- Compliance with legal obligations: to maintain academic records and respond to legal requests
- Consent: for newsletters, email alerts, and promotional communication (which can be withdrawn at any time)
5. Cookies and Similar Technologies
Acad Wise uses cookies and similar technologies to:
- Enable essential site functionality
- Understand usage patterns through analytics
- Enhance user experience and website performance
You can control or disable cookies through your browser settings. For more information, see our Cookie Policy [link if separate].
6. Data Sharing and Disclosure
We may share personal data with:
- Editorial board members, peer reviewers, and journal staff
- Third-party service providers (e.g., manuscript tracking systems, IT support, analytics tools)
- Payment processors (if applicable)
- Academic indexing and archiving platforms (e.g., CrossRef, PubMed)
- Legal authorities, if required by law
We do not sell or rent personal data to third parties.
7. Data Transfers
Your personal data may be processed in countries outside your jurisdiction, including countries that may not offer the same level of data protection. In such cases, we implement appropriate safeguards such as standard contractual clauses.
8. Data Retention
We retain your personal data as long as necessary for:
- Providing services
- Maintaining editorial and publication records
- Meeting legal, regulatory, or institutional archiving requirements
Data may be anonymized and retained for statistical purposes.
9. Data Security
We use appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, alteration, or disclosure. These include:
- Encrypted data transmission (SSL/TLS)
- Role-based access controls
- Regular security audits and risk assessments
10. Your Rights
Depending on your jurisdiction, you may have the following rights:
- Access your data
- Request corrections or deletion
- Withdraw consent at any time
- Object to processing
- Data portability (where applicable)
- Lodge a complaint with a supervisory authority
To exercise your rights, please contact us at editor@acadwise.com.
11. Third-Party Links
Our platforms may link to external websites. We are not responsible for the privacy practices or content of third-party sites.
12. Updates to This Policy
We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated effective date. Continued use of our services constitutes your acceptance of the updated policy.
13. Contact Us
If you have any questions or concerns regarding this Privacy Policy or how your personal data is handled, please contact:
Acad Wise Publishing
Email: editor@acadwise.com